Upcoming AGM

Dear Members

I am writing to give you formal notice of the Annual General Meeting (“AGM”) of Tideway Scullers School to be held on Tuesday 14th July 2020 at 7.00pm.  The AGM would normally be held at the Clubhouse, but as this is unlikely to be possible this year, the meeting will be held on Zoom.  It is a great shame that we are not able to meet with each other but we hope to be able to conduct all the AGM business in the zoom meeting and to give all members an opportunity to be involved. The Presidents Committee and the Executive Committee did consider delaying the meeting but our constitution requires a meeting in July and in any event the new committees need to make plans for how we will resume Club activities and how we approach the next year. We will send an invitation with log in details to the meeting 7 days before and post these details on the members section of the TSS website.

At the AGM the following will be dealt with and the AGM will be asked to resolve as follows:-

  1. To receive the Report of the Club’s Executive Committee;

  2. To consider and approve the Treasurer’s Report, including the accounts for the period 1 June 2019 to 31 May 2020 and the Club’s proposed budget for the period 1 June 2020 to 31 May 2021;

  3. To consider and adopt a new Constitution which shall include the revisions to the Constitution proposed in the 3 year plan attached. Please note that in order to adopt the amended Constitution we need the agreement of three-quarters of those present and voting at the meeting subject to a quorum of 25 members. We will organise a poll during the meeting. The 3 year plan and proposed amended Constitution are attached.

  4. To elect the Officers of the Club, either 

    1. the President, Chairman, Captain, Treasurer, and Secretary if the constitution is not amended or 

    2. the President, Chairman, Captain, Treasurer,  Secretary, Operations Lead, Club Safety Officer & Head of Boats, Social Media & Communications Lead and Social Secretary with the changed job descriptions as shown in the 3 year plan if the constitution is amended.  Job Descriptions of these roles are included in the 3 year plan. Nominations for all roles in either option should be sent to Katie Potter, the TSS secretary (secretary@tidewayscullers.com), at least 7 days prior to the AGM (by 7pm on 7th July) and will require a proposer and seconder who must have been members for 6 months (please add who will be the proposer and seconder in the email to Katie and copy them into the email); once received the secretary will post these nominations on an AGM notice board on the TSS website, members section.  Password is redandyellow

  1. To confirm the Trustees of the Club. These are currently Hugh Williams, Guy Greaves, Rosemary Thom, Claire Macintosh and Chris Williams. The President Kate Hearle proposes that the same trustees continue and the trustees have kindly agreed to continue.

  2. To address any other proposals raised with the TSS Secretary at least 7 days prior to the AGM (by 7pm on 7th July). 

It will be difficult for us to have our normal open forum with debates on questions so we would ask that any questions on the items 2 to 5 above (including on the 3 year plan or the proposed amendments to the Constitution) or other proposals be emailed to the TSS Secretary 7 days before the meeting. Answers to these questions will either be given in the meeting or posted on the AGM noticeboard on the TSS website before the meeting. Any other proposals members may wish to raise for consideration at the meeting will also be posted on the website.  At the meeting there will be an opportunity to ask questions or raise any other points and where possible these will be answered or opened for debate at the end of the meeting but with a time limit of 45 minutes.

We hope that these arrangements are acceptable to all members but if you have any concerns on these please let me know.

With kind regards

Kathryn

Kathryn Hickmott
TSS Chair

Tideway Scullers